CHECK LIST

 

WHAT INFORMATION TO BE SENT AND BY WHEN ?

 

 

REPORT SUBMISSION DEADLINES

30/07/2002

15/05/2003

15/05/2004

15/05/2005

 

Ø       Declaration : duly signed by the project Coordinator, Contractor and the Legal Representatives Annex II/2

OO      XX

OO      XX

OO       XX

XX

PART I

Activity Progress Report

Ø       Description on the project progress (max. 4 p. free text), Annex II/3

OO      XX

OO      XX

OO      XX

XX

Ø       Table on Outcomes - planned/achieved, Annex II/4

OO      XX

OO      XX

OO      XX

XX

Ø       Mobility Table - planned/achieved, Annex II/5

OO      XX

OO      XX

OO      XX

XX

Ø       Time Table - original/actual, Annex II/6

OO      XX

OO      XX

XX

 

PART II

Budget

Statement

 

PART II. a. General Budget Statement

Ø       Budget overview table, Annex II/7

OO      XX

(only column A)

OO      XX

OO      XX

XX

PART II. b. Postponed / Overlapping /Cancelled activities, Annex II/8

 

OO      XX

XX

 

PART II. c. Analytical Budget Statement

Ø       Expenditure Tables per budget heading, Annexes II/9-17
(required supporting documents to be included with 2 of the ETF copies)

 

OO      XX

OO      XX

XX

Ø       Individual Grantholder Reports (with attached proofs of travel costs)

 

OO      XX

OO      XX

XX

Ø       Conventions

 

OO      XX

OO      XX

XX

PART III

Transfer Request and Declaration of Continuation, Annex II/18

OO      XX

XX

 

 

Legend :      OO = Reporting for projects of 2 years duration                       XX = Reporting for projects of 3 years duration


 

EUROPEAN COMMISSION

Directorate-General for Education and Culture

ANNEX II

 

Progress Report

 

TEMPUS

Joint European Project/Networking Project

 

Part I: Activity Progress Report (all reports)

Part II: Budget Statement

Part II. a. : General Budget Statement (all reports)

Part II. b. : Postponed/Overlapping/Cancelled activities (2nd & 3rd reports only)

Part II. c. : Analytical Budget Statement (2nd, 3rd, Last Reports only)

Part III: Transfer Request and Declaration of Continuation (1st & 2nd reports only)

UM_JEP-16015-2001

(Project contract n°)

The Progress Report is to be returned in FOUR copies by registered mail by
(date as per postmark):

For 2-year projects*

For 3-year projects*

ý    30/07/2002(1st report)

q       15/05/2003 (2nd report)

q       15/05/2004 (Last report)

q       30/07/2002 (1st report)

q       15/05/2003 (2nd report)

q       15/05/2004 (3rd report)

q       15/05/2005 (Last report)

* Please indicate which report you are submitting with a “X” in the relevant box

 

The ORIGINAL copy (with the original signatures) and THREE copies (of which TWO with the supporting documents)

Mr Martin Westlake

Head of Unit, Tempus – Cooperation with the USA & Canada

Office B7/8/49

Directorate-General for Education and Culture

European Commission

B – 1049 Brussels (Belgium)


 

UM_JEP-16015-2001

Contract n°

DECLARATION

This declaration should be completed and signed by the following people:

1.      the Coordinator of the Joint European/Networking Project;

2.      the person who is legally authorised to represent the Coordinating Institution;

3.      the Contractor of the Joint European Project/Networking Project;

4.      the person who is legally authorised to represent the Contracting Institution.

We, the undersigned, certify that we have submitted all the documentation that is required of us, including the documents listed in the checklist.

Furthermore, we certify that the information given in this Progress Report is correct to the best of our knowledge.

We are aware that amendments will not be accepted after the date of submission.

 

Name of the Coordinating Institution: University of Zagreb

Name of the Coordinator: Prof. Helena Jasna Mencer

 

Function: Rector

Done at: Zagreb

Date: July 12, 2002

Signature: ........................................................................................................................

Seal of the Coordinating Institution:

 

Name of the Legal RepresentativeProf. Helena Jasna

                                                                           Mencer

Function: Rector

Done at: Zagreb

Date: July 12, 2002

Signature: ........................................................................................................................ .........

 

Name of the Contracting Institution: Technische Universität Wien

Name of the Contractor: Dr. Franz Reichl

Function: Director of University Extension Centre

Done at: Vienna

Date: July 19, 2002

Signature: ........................................................................................................................

Seal of the Contracting Institution:

 

Name of the Legal Representative: Prof. Peter Skalicky

Function: Rector

Done at: Vienna

Date: July 19, 2002

Signature: ........................................................................................................................ .........


 

Part I: Activity Progress Report

1st REPORT ONLY

 

Proposed recommendations and Issues for clarification

If you have received a letter of “Proposed Recommendations and Issues for Clarification” from the Commission subsequent to the signature and approval of your contract, we ask you to provide a response in this section to the points raised and to indicate clearly what action/s will be taken to ensure that improvements are made.

 

 

 

We appreciate and have thankfully accepted all suggestions and recommendations as follows:

 

1) Needs analysis:

 

It is expected that the new legislation in science and higher education will be adopted by the Croatian Parliament until the end of 2002. The corresponding texts are presently under critical considerations of wide academic community. The University of Zagreb contributes with constructive propositions on numerous points, including those on the system of quality assurance.

 

2) Project objective:

 

Partners will take into account that the introduction of the mechanisms and rules is a top-down process but that the implementation of the rules should be bottom up process, i.e. broad academic basis (teaching staff and students) will be informed, trained and involved in the project.

 

3) Risk and assumptions:

 

Partners are aware of the importance of risks prevention. Therefore, we have already started organizing discussions and meetings, disseminating paper on the topics concerning quality assurance. We will continue doing this. Lack of language skills would not be one of the risks. 

 

4) Outcomes and activities

 

·         Croatian partners will be testing initial version all along the project implementation.

·         Students and teaching staff will be involved wherever it is appropriate (in particular in activities 1.1., 2.2., 2.3.) as well as in some kind of student evaluations, see further below 5) and 6). 

·         We are taking into account the possibilities to rationalize the mobility flows to get the best use of the grant. From this reason, there have been made some changes in the duration of the stays planned in the original application. Forming of different groups visiting different partners institutions has been envisaged and will be also applied in the project.

 

 

5) Dissemination:

 

Croatian partners will include representatives from Polytechnics. In the proposals of the new higher education act (not adopted yet) Croatian authorities have not decided, yet, upon the strictly binary system or mixed system in concerning University vs. Polytechnics studies. The suggestion about the involvement of teaching staff and students in dissemination activities will be followed.

 

 

6) Quality control:

 

Croatian National Council for Higher Education is an accreditation and evaluation body, by law. Per reviewers and experts will be asked to implement benchmarking as techniques. Further, the incentives will be introduced as a measure for improvement as well as some kind of "sanctions" in quality control procedures.

 

7) Workplan: 

 

The time table of some project activities has been modified on the basis of your suggestions and negotiations of the Steering Committee of the project.

 

 


 

 

SHORT DESCRIPTION ON START UP ACTIVITIES

Please provide a short free text narrative description of the activities that have taken place in the first 4 months of the project including, if relevant, any deviations from the original plans. Please provide also an appreciation of the methodology chosen for the project management and the cooperation to date.

 

 

 

 

The project has officially started on 15 April 2002. However, Vienna University of Technology, the contractor of the project, has not received the project grant up to now. This fact has had a rather negative influence on performance of the planned project activities. It has been necessary to reschedule some project activities with the aim to perform at first such activities which do not need an immediate financing from the project grant.

 

One of the key activities performed within the project up to was a meeting of the representatives of all Croatian partners which was held in Zagreb on June 26, 2002. The project coordinator (Prof. Helena Jasna Mencer - University of Zagreb) as well as the sub-coordinators from Croatian universities (Prof. Vlasta Vizek-Vidović, Prof. Nada Čikeš, Prof. Dubravka Bjegović, Prof. Ivan Vicković - University of Zagreb, Prof. Željko Dujić-University of Split, M.Sc. Vesna Kovač-University of Rijeka),from the Ministry of Science and Technology (Prof. Davor Butković) and from the National Council for Higher Education (Prof. Aleksa Bjeliš) were present.

The objectives of the project as well as the goals and mission of the project were discussed, in order to be acquainted with them in detail still before the Steering Committee meeting in Vienna.

It was concluded that:

- more people from universities (students, teachers and young scientist) have to be involved in

  the project activities.

- a glossary of the notions on quality assurance should be prepared before the meeting in Vienna

  (enclosed).

- sub-coordinators of the special topics – objectives of the project should be nominated before the implementation of the mobility scheme.

 

Another important project activity was the Steering Committee meeting which was organised in Vienna on July 6, 2002. During the meeting, the project partners discussed and agreed the project budget, activity plan, timetable of project activities and approaches to project management.

 

 

The following approach to the project management has been applied in the project so far:

After being informed about the approval of this Tempus project, the Contractor in co-operation with the Co-ordinator prepared a proposal of the Revised Budget and Activity Plan for the first project year. This proposal was sent to all project partners and subsequently discussed during the first Steering Committee organised in Vienna. On the basis of the negotiations, the final version of the RBAP has been prepared. This RBAP contains specification of the tasks to be performed by the project partners as well as their preliminary schedule. This version of the RBAP will be used as a basis for the realisation of project activities during the first project year.

 

The strategic management decisions in the project will bee made by the Steering Committee, which consists of the representatives of all project partners. The Steering Committee will meet 4 times during the project.

 

The every-day project management will bee performed by the contact persons at each partner institution and by their team members. The realisation of the activities will bee permanently supervised by the Coordinator and Contractor and compared with the planned timetable.

 

The above mentioned methodology of project management has met all project requirements up to now.

 

 

 

 

 

 

TABLE ON PLANNED / ACHIEVED OUTCOMES

You are requested to fill one Table per objective as for your application

 


 

 

PROJECT OBJECTIVE (N°…)

·   Development and implementation of a quality assurance system at Croatian universities

·   Development of a Handbook on quality assurance system and quality management in higher education in Croatia.

 

INDICATORS OF PROGRESS/ACHIEVEMENT

·     Developed quality assurance system

·     Implemented quality assurance system

·   Official documents regarding  adoption of the quality assurance system

·         Developed Handbook on Quality Assurance System and Quality Management in Higher Education in Croatia

PLANNED OUTCOMES (N°…)

 

1. Staff informed and trained in the area of quality assurance system in higher education

2. Developed and tested initial version of the quality assurance system

5. Updated technical infrastructure

6.        Management of the project

ACHIEVED OUTCOMES (for 1st reports, this information should only be provided if relevant)

 

 

 

Activities TO BE carried out

Duration (from-to)

Participating institutions (country code+ ref. N°)

Place of activity 

Activity to be carried out

Changes

Y*/N

April 2002 – March 2003

 

Sept. 2002 –  Jan. 2003

July 2002 – Dec. 2002

 

June 2002, Nov. 2002

 

Oct. 2002


 

March 2002


 

Nov. 2002 –  April 2003

 

Sept. 2002 – Dec. 2002

 

July & Oct. 2002,
March  2003

Sept. 2002 – Nov. 2002

 

April 2002 – April 2003

 

1-14 (HR A B D E I SF)

1, 3, 4, 5 (HR)

1-14 (HR A B D E I SF)

1, 3, 4, 5 (HR)

 

1-14  (HR A B D E I SF)

 

1-14 (HR A B D E I SF)

 

No:1-14 (HR A B D E I SF)

1-14 (HR A B D E I SF)

1, 3, 4, 5 (HR)

 

1-14 (HR A B D E I SF)

1, 3, 4, 5 (HR)
1-14  (HR A B D E I SF)

HR, EU

 

HR

HR, EU

 

HR

 

HR


 

HR


 

HR, EU

 

HR

 

EU, HR

 

HR

 

HR, EU

1.1.   Study and analyses of existing quality assurance systems in higher education

1.2.   Purchase of expert literature

1.3.   Preparation of a study on quality assurance systems in higher education

2.1.   Organisation of the  meetingsI of the working groups

2.2.   Organisation of the workshop I “European Experience with Quality Assurance System(s) in Higher Education”.

2.3.   Organisation of the workshop II “Development and Implementation of Quality Assurance System(s) in Higher Education”

2.4.   Development of the initial version of the quality assurance system

5.1.   Selection, purchase and installation of office  equipment

6.1.   Co-ordination meetings

 

6.2.   Purchase of telecommunication equipment

 

6.3.   Overall project management and administration

 

N

 

Y*

N

 

N

 

Y*


 

N


 

Y*

 

Y*

 

Y*

 

Y*

 

N

* DEVIATIONS FROM ORIGINAL APPLICATION /  PREVIOUS, APPROVED PROGRESS REPORT

 (Please explain any deviation/s in activities indicated above during the reporting period)

There have been made some slight changes in the timetable of project activities resulting from the later start of the project.

On the basis of your suggestions and recommendations, as well as on the basis of the discussions made during the first Steering Committee meeting in the project, there have been made some changes in the duration of the stays planned in the original application (e.g. 10 days were shortened to 7 days, 3 days were extended to 4 days, etc). The new periods meets better  the time possibilities of the project partners and contributes to an effective work program during  the visits abroad.

         

Please use additional sheets following this model for each of the project objective


 

 

MOBILITY TABLES

 

PLANNED versus ACHIEVED MOBILITY (in your 1st Progress report, only planned mobilities should be indicated)

Staff

 

 

East-West

West-East

East-East       

(regional jep)

West-West

Travel within  the same country

 

 

Total no. of people

Total no. of weeks

Total no. of people

Total no. of weeks

Total no. of people

Total no. of weeks

Total no. of people

Total no. of weeks

Total no. of people

Total no. of weeks

 

PLANNED

48

33,86

22

11,57

 

 

5

1,43

49

12,29

 

ACHIEVED

 

 

 

 

 

 

 

 

 

 

 

 

BALANCE  + / -

 

 

 

 

 

 

 

 

 

 

 

 

Students (in Curriculum Development or Mobility JEPs only)

 

 

East-West

West-East

 

 

Total no. of people

Total no. of months

Total no. of people

Total no. of months

 

PLANNED

 

 

 

 

 

ACHIEVED

 

 

 

 

 

 

BALANCE  + / -

 

 

 

 

 


 

 

PROJECT TiMETABLE ON PLANNED OUTCOMES AND ACTIVITIES

 

Please fill in the columns in the following way: the 1st column with the reference number of the Outcome to which the activity refers (see Table on Planned Outcomes).  The 2nd column with the activity planned to achieve the Outcome indicated in the first; the 3rd-14th columns with a cross (X) representing each week of activity when the action will be carried out in the EU countries and with “O” when it is carried out in the partner countries. Please consider a max. of 4 weeks (XXXX or OOOO) for each column.

X=1 week in EU       O=1 week in partner country

 

Outcome planned

Ref. N

Activities

month

month

month

month

month

month

month

month

month

10°

month

11°

month

12°

month

1

1.1.   Study and analyses of existing quality assurance systems in higher education

O

O

O

O

O

OOXX

OOXX

OOXX

OX

OX

OX

OX

1

1.2.   Purchase of expert literature

 

 

 

 

 

O

O

O

O

O

 

 

1

1.3.   Preparation of the study on quality assurance system(s) in higher education

 

 

 

O

O

OOXX

OOXX

 

OOXX

OX

 

 

 

2

2.1.   Organisation of the meeting I of the working groups

 

 

O

 

 

 

 

 

 

O

 

 

2

2.2.   Organisation of the  workshop I “European Experience with Quality Assurance System(s) in Higher Education ”

 

 

 

 

 

 

O

 

 

 

 

 

2

2.3    Organisation of the workshop II “Development and Implementation of Quality Assurance System(s) in Higher Education ”

 

 

 

 

 

 

 

 

 

 

O

 

 

 

 

 

Outcome planned

Ref. N

Activities

month

month

month

month

month

month

month

month

month

10°

month

11°

month

12°

month

2

2.4.   Development of the initial version of the Quality Assurance System

 

 

 

 

 

 

 

O

OX

OOXX

OOXX

OOXX

5

5.1.   Selection, purchase and installation of office equipment

 

 

 

 

 

O

O

O

O

 

 

 

6

6.1.   Co-ordination meetings

 

 

 

X

 

 

O

 

 

 

O

 

6

6.2.   Purchase of telecommunication equipment

 

 

 

 

 

O

O

O

 

 

 

 

6

6.3.   Overall project management and administration

OX

OX

OX

OX

OX

OX

OX

OX

OX

OX

OX

OX

 

 

 

 

 


 

Part II: BUDGET STATEMENT
Part II. a. General Budget Statement
Overview of Expenditure and Budget Plan ( to be completed for all reports )

! ATTENTION ! : Different reporting according to deadline

·          1st Progress Report: Only column A

·          2nd and 3rd Progress Report: Columns A to F and Annexes II/9-17 on the following pages

·          Last Progress Report: Columns A, B and C and Annexes II/9-17 on the following pages

 

 

 

A

Distribution of grant awarded
(1st year or previous contract year)

B

Expenditure

C

Unspent

(A-B)

D

Transfer

 

E

Distribution of Annual grant awarded

(next contract year)

F

Requested distribution of total Annual grant

(D+E)

I

STAFF COSTS

40.700

 

 

 

 

 

II

EQUIPMENT

31.900

 

 

 

 

 

III

PRINTING / PUBLISHING

2.900

 

 

 

 

 

IV

OTHER COSTS

 

 

 

 

 

 

IV.1

Dissemination

200

 

 

 

 

 

IV.2

Exchange losses

 

 

 

 

 

 

IV.3

Others

2.705

 

 

 

 

 

V

OVERHEADS

4.080

 

 

 

 

 

VI

TRAVEL and STAY COSTS

 

 

 

 

 

 

VI.1

Staff

81.790

 

 

 

 

 

VI.2

Students (if in the contract)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

OVERALL TOTAL

164.275

 

 

 

 

 

 

Exchange profits

 

 

 

 

 

 

 

Bank interests

 

 

 

 

 

 

 

TOTAL

164.275

 

 

 

 

 


 

 

Part II. b. : POSTPONED/OVERLAPPING/CANCELLED ACTIVITIES (to be completed for 2nd & 3rd reports only)

 

Table on cancelled activities and/or activities transferred between subsequent CONTRACTUAL years

 

A POSTPONED activity is an action that was foreseen in the contractual year but that for various reasons will be implemented in the subsequent contractual year.

An OVERLAPPING activity is an action that began in the contractual year, but will be completed during the subsequent contractual year.

A CANCELLED activity is an action that should have been implemented in the contractual year, but that has not been carried out in that year and will not take place at all

 

Please note, that activities and expenditures for the contractual period can only be postponed (including overlapping activities) with the prior approval of the Commission (cf. art. 4.3 of the Contract) and Part IV of the Progress Report.

 

In the table below you should:

a)       give a brief description of activities transferred to the following contractual year and activities cancelled in the previous contractual year

b)       tick the appropriate column in relation to each of the activities

c)       give the reasons why these changes occur

d)       indicate the amount to be transferred to the following contractual year

 

OUTCOMES/Activities
(title and ref. N°)

Overlapping

Postponed

Cancelled

Reasons

amount UNSPENT1

Amount transferred1

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

TOTAL

 

 

Date(s) of authorisation letter(s) from the Commission for any changes:………………………………………….Please use additional sheets if needed.


 

Part II. c. : Analytical Budget Statement (to be completed for 2nd, 3rd and Last Reports only)

 

I.         STAFF COSTS*

No. to be copied

Name

Institution

Position

Tasks

Employed

TOTAL hours

Paid from
Tempus

Paid from other sources

on support
Doc.*

of person

( +country code)

in the Institution

performed

from
d/m/y

till
d/m/y

performed for the project

(in EURO)

(in EURO)

1

2

3

4

 

 

 

 

 

 

 

 

 

 

Total No. of Conventions attached to Report:

 

= ……….

 

TOTAL STAFF COSTS

 

 

 

 


 

II.        EQUIPMENT *

 No. to be copied on support Doc. *

Nature

Type and specifications

Beneficiary Institution
(+ country code)

Origin of equipment
(country code)

Equipment costs (in EURO)
(excl. V.A.T. & Taxes)

Transport and installation costs (in EURO) (excl. V.A.T. & Taxes)

Maintenance and Insurance costs (in EURO) (excl. V.A.T. & Taxes)

V.A.T and Taxes**(in EURO)

Paid from Tempus

(in EURO)

Paid from other sources

(in EURO)

1

2

3

4

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

TOTAL EQUIPMENT

 

 

                           


 

III.      PRINTING & PUBLISHING* (excluding Administrative and Academic Staff Costs)

Progressive Number to be copied on supporting Doc.*

Type of expenditure

Purpose


Institution providing the service

Beneficiary Institution

 


Paid from Tempus

(in EURO)


Paid from other sources

(in EURO)

1

2

3

4

 

 

 

 

 

 

 

 

 

TOTAL PRINTING & PUBLISHING

 

 


 

IV OTHER COSTS*

IV.1. Dissemination (excluding Administrative and Academic Staff Costs)

Progressive Number to be copied on supporting Doc.*

Type of expenditure

Purpose

Beneficiary Institution

 

Date of written authorisation by the Commission


Paid from Tempus

(in EURO)


Paid from other sources

(in EURO)

1

2

3

 

 

 

 

 

 

 

 

 

 

 

Total Dissemination

 

 

 

IV. 2. Exchange losses *

Please provide us with a detailed calculation.

Paid from Tempus
(in EURO)

 

 

Total Exchange Losses

 

 


 

IV. 3. Others (excluding Administrative and Academic Staff Costs)

Progressive Number to be copied on supporting Doc.

Type of expenditure

Purpose

Beneficiary institution

Paid from Tempus

(in EURO)

Paid from other sources

(in EURO)

1

2

3

4

 

 

 

 

 

 

 

 

 

 

 

Total “Others”

 

 

 

 

 

 

 

 

TOTAL OTHER COSTS
(IV.1 + IV.2 + IV.3)

 

 

 

           


 

V. OVERHEADS*

Progressive Number to be copied on supporting Doc.*

Type of expenditure

Purpose

Beneficiary institution

Paid from Tempus

(in EURO)

Paid from other sources

(in EURO)

1

2

3

4

 

 

 

 

 

 

 

 

TOTAL OVERHEADS

 

 

           


 

 

STAFF AND STUDENT MOBILITY TABLES (Annexes II/16 and II/17)

 

Please make sure that these tables are completed correctly.

Instructions

Column 1:             indicate here a progressive number to be reported on the corresponding supporting documentation;

Column 2:             indicate here the name of the grantholder;

Column 3:             indicate here the reference number of the sending institution as indicated by you in the original application form;

Column 4:             indicate here the country code of the sending institution;

Column 5:             For staff: indicate the status of the grantholder concerned at his home institution;

                                For students: indicate which course the students are following at their home institution, (e.g. B.Sc., MA., PhD, etc.) and the number of years they have already studied this course;

Column 6:             indicate here the reference number of the host institution as indicated by you in the original application form;

Column 7:             indicate here the country code of the host institution;

Column 8:             indicate here the start and end dates of the mobility flow;

Column 9:             For staff: indicate here the duration of the stay abroad in WEEKS;

                                For students: indicate here the duration of the stay abroad in MONTHS;

Column 10:          indicate here the travel costs;

Column 11:           indicate here the grant given to cover the costs of stay;

Column 12:           indicate here the total of travel costs plus costs of stay, which should correspond to the amount reported on the Individual Grantholder Report;

Column 13:           For students: indicate here the amount of the institutional costs.

 

COUNTRY CODES (to complete the mobility tables)

EU

Non-EU G-24 and other countries

Partner countries

A

B

D

DK

E

F

GR

I

IRL

L

NL

P

S

SF

UK

Austria

Belgium

Germany

Denmark

Spain

France

Greece

Italy

Ireland

Luxembourg

Netherlands

Portugal

Sweden

Finland

United Kingdom

AUS

CDN

CH

CY

IS

J

MT

N

NZ

TR

USA

Australia

Canada

Switzerland

Cyprus

Iceland

Japan

Malta

Norway

New Zealand

Turkey

United States of America

ALB

BIH

807

 

HRV

ARM

AZB

BR

GEO

KAZ

KYR

MOL

MNG

RF

TAD

TME

UKR

UZB

 

Albania

Bosnia-Herzegovina

Former Yugoslav Republic of Macedonia

Croatia

Armenia

Azerbaijan

Belarus

Georgia

Kazakhstan

Kyrgyzstan

Moldova

Mongolia

Russian Federation

Tajikistan

Turkmenistan

Ukraine

Uzbekistan

           

 


 

VI.       TRAVEL COSTS AND COSTS OF STAY

A.            Staff Travel Costs and Costs of Stay table *

Progressive number to

 

Origin

Destination

Amount of grant paid from Tempus

be copied on supporting

Doc.

Name

of grantholder

Institution

 

Current occupation at home institution

Institution

Dates

Duration

Travel costs

Cost of Stay

TOTAL* Travel costs + Cost of Stay

 

 

Ref. N°.

Country code

Ref. N°.

Country code

from-till

in weeks

 (in EURO)

(in EURO)

(in EURO)

(1)

(2)

(3)

(4)

(5)

(6)

(7)

(8)

(9)

(10)

(11)

(12)=(10)+(11)

1

2

3

4

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

TOTAL STAFF MOBILITY

 

 

 

*Total No. of IGRs attached to Report

 

= ……

 

 

 

 

 

 

TOTAL

 


 

B.            Student Travel Costs, Costs of Stay and Institutional Costs table *

 

Progressive Number to

 

Origin

Destination

Amount of grant paid from Tempus

be copied on supporting Doc.

Name of grantholder

Institution

course the students are following at their home institution, (e.g. B.Sc., MA., PhD, etc.) and number of years they have already studied this course

Institution

Dates

Duration

Travel costs

Cost of Stay

TOTAL* Travel costs + Cost of Stay

Institutional Costs

 

 

Ref. N°.

Country code

Ref. N°.

Country code

From-till

In months

(in EURO)

(in EURO)

(in EURO)

(in EURO)

(1)

(2)

(3)

(4)

(5)

(6)

(7)

(8)

(9)

(10)

(11)

(12)=(10)+(11)

(13)

1

2

3

4

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

TOTAL STUDENT MOBILITY

 

 

 

 

*Total No. of IGRs attached to Report

= ….

 

 

 

 

 

 

TOTAL:

 

 


 

 
Part III: TRANSFER REQUEST AND DECLARATION OF CONTINUATION (to be completed for 1st and 2nd Reports only)

 

UM_JEP-16015-2001

Contract n°

 

Please complete the following declaration:

 

Contracting Institution :        Technische Universität Wien

 

 

Please note that in accordance with Article 2.2. of the Contract, the release of the first instalment of the next annual grant is subject to the receipt and approval by the Commission of the documents listed in Article 16 and confirmation by the Budgetary Authority that the necessary budget is available.

 

1.       Transfer request

 

Please tick the relevant box.

 

ý               As foreseen by article 4.3 of the JEP/NP contract, I hereby request that remaining funds be transferred from the current contractual year to the next contractual year

 

o               I do not request a transfer of funds from the current contractual year to the next contractual year

 

2.       Declaration of continuation

 

I certify that it is the intention of the Contractor to continue the implementation of this project towards its objective with all the other project partners during the next contractual year.

 

 

For the Contractor:

 

 

....................................................................................................

(Original signature of the person legally responsible for the Contracting Institution)

 

Name: Dr. Franz Reichl

Function: Director of University Extension Centre

Place: Vienna   Date: July 23, 2002

 

 

 

Seal of the Contracting Institution:

 

Details of Bank Account

 

TO BE COMPLETED BY THE CONTRACTOR (in capital letters)

Name of Account-holder Institution : Technische Universität Wien, Ausseninstitut ..............................

Account N°: 09643885808 ..........................................................................................................................................................

Name and address of Bank: Bank Austria Creditanstalt AG* ..........................................................................

                                                  Rilkeplatz 8, A-1043 Wien, Austria...........................................................................

Bank Sorting Code: 11000...........................................................................................................................................................

Any other reference N°:        IBAN =   AT17 1100 0096 4388 5808  ......................................................................................

                                                  BIC    =   BKAUATWW*  .......................................................................................................

* valid from August 10, 2002


 

ACKNOWLEDGEMENT OF RECEIPT

 

 

 

 

 

 

Your name: Dr. Franz Reichl

 

Full address:

Vienna University of Technology

University Extension Centre

Gusshausstrasse 28

A                                     1040                            Vienna

.......................   -  ......................   ..................................................

Country code                Postal code                          Town

This page of the form will be returned to you on receipt of your Progress Report. Therefore please enter your name and address in the box above. Please remember to send in this page with each of your Progress Reports.

Please tick the box corresponding to the report you are submitting:

 

ý   1st Progress Report

o      2nd Progress Report

o      3rd Progress Report

o      Last Progress Report

 

 

For internal use only.

 

We acknowledge receipt of your Progress Report for

 

 

 

 

Joint European Project/Networking Project N°.

UM_JEP-16015-2001

 

 

 

under the Tempus Programme.

 

 

 

Yours sincerely,

 

 

 

 

 

 

 

 

 

Place, ........................................                       Date, ...............................

 

 


 

1 The amounts indicated in this column should correspond to the amounts indicated in the General Budget Statement, Annex II/7 respectively under the column C “Unspent” & D “Transfer”.

 

* Please do not forget to include your Conventions and/or readable copies of subcontract and invoice for each subcontracted task (see Guidelines for the Use of the Grant Annexes I/6 and I/7).

* Please do not forget to include readable copies of all invoices, certificates or origin and offers for tender if applicable (see Guidelines for the Use of the Grant Annexes I/8 and I/9).

* In case of invoices issued in a currency different from EURO, please indicate on the invoices the EURO equivalent amount.

** Ineligible under  Tempus

* Please do not forget to include readable copies of all invoices (see Guidelines for the Use of the Grant Annex I/9).

* Please do not forget to include readable copies of all invoices and bank statements (see Guidelines for the Use of the Grant Annexes  I/9 and I/10).

* Please note that no currency exchange losses will be accepted if interest gains and exchange profits are not declared.

* If the overheads are more than 2.5% and up to 5%, please do not forget to include readable copies of all invoices (see Guidelines for the Use of the Grant Annex I/10).

* Please include your Individual Grantholders Reports (IGRs) together with all copies of travel tickets (see Guidelines for the Use of the Grant Annex  I/13-I/15).

* Each amount reported in this column should be the total Tempus grant as reported on the corresponding IGR.

* Please include your Individual Grantholders Reports (IGRs) together with all copies of travel tickets (see Guidelines for the Use of the Grant Annex I/14 - I/15).

* Each amount reported in this column should be the total Tempus grant as reported on the corresponding IGR.